Office Administrator

Boston, MA

Posted: 10/03/2018 Industry: FIN Perm Job Number: 11406422
Nurturing the Culture
  • Organizing weekly catered lunches every Wednesday, including scheduling with vendors, coordinating the day of, and communicating with the as well as snacks for all-team meetings, welcome breakfasts, and national food day celebrations
  • Coordinating celebrations birthdays, anniversaries, babies, holidays, exciting news
  • Having a pulse on the team and responding to needs as necessary
  • Recruiting Other Kickass Team Members
  • Assisting with internal recruiting activities by maintaining job postings across platforms for inbound applications and reviewing and collating resumes
  • Communicating with candidates to schedule and conduct phone screenings to pre-qualify candidates, coordinate interviews, send code exercises, and more.
  • Onboard new employees, including setting up desks, accounts, and other onboarding materials.
  • Coordinating actions required after employee separations and tracking completion.
  • Office and Administrative Tasks
  • Coordinating with relevant team members in facilitating internal and external company events, including office setup, communicating with building management, ordering food and supplies, etc.
  • Responding to and mitigating any employee office issues as they arrive.
  • Collaborating with our shared office space to book meeting spaces, onboard new employees, process separated employees, and make sure we're being respectful office-mates.
  • Mailing and shipping packages to customers, when necessary
  • Handling inbound calls to " 0 or " Operator Bookkeeping
  • Processing and depositing all checks
  • Collecting accounts payable information from our current customers
  • Obtaining Accounts Payable information from new dealerscience clients
  • Following up with our customers' Account Payable departments to make sure they're aware of unpaid invoices

Stephan Tolila

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