Executive Assistant

New York, NY

Posted: 04/03/2019 Industry: FIN Consulting Job Number: 12042874
Communication skills are key***

Client is looking to hire an Administrative Assistant to support a senior individual within our Human Resources department, as well as backup support to the senior management of the team.

RESPONSIBILITIES
" Providing telephone coverage, including responding to inquiries, properly routing calls, and taking detailed messages.
" Maintaining managers' office calendars and scheduling.
" Use of excellent judgment with both internal and external clients, and able to re-prioritize calls and calendar accordingly.
" Submitting, maintaining and monitoring expense reports and vendor payments.
" Coordination of larger staff meetings, including calendar, room booking and technology needs.
" Reviewing incoming mail and taking appropriate action.
" Exposure to highly sensitive information as it relates to firm and potentially staff .
" Coordinating travel schedules, arrangements, and agendas in preparation for on-site and off-site meetings, conferences and events.
" Providing backup coverage for other senior individuals as needed.
" Performing related duties as assigned.

REQUIREMENTS
" Prior HR / administrative or related experience, 1-2 years ideally.
" Financial Services and/or Human Resources experience preferred.
" Excellent written, verbal and interpersonal communication skills.
" Attention to detail.
" Flexible attitude and excellent judgment skills.
" Ability and willingness to manage multiple priorities in a professional manner.
" Highly service-oriented individual with the ability to work well both as an individual contributor and as part of a team.
" Able to take independent initiative for action within areas of responsibility.
" Highly trainable with ability to learn and open to taking on new projects.
" Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
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