Executive Assistant

New York, NY

Posted: 09/21/2018 Industry: IT Consulting Job Number: 11362355
- Coordinate daily calendar as needed - Schedule meetings and events with required essentials (tech support, international coordination, catering, reservations, etc.) - Identify work priorities and requirements up-front and make timely decisions - Be able to consistently provide timely responses while managing against deadlines - Anticipate needs and requests based on familiarity with preferences and understand and confirmation of key scheduling and event priorities - Act as key liaison with other EA's and collaborate extensively with the EA to the EVP of Insights and Measurement - Manage domestic and international travel, including international flights, accommodations, visas and ground transportation - Manage and process expense reports in a timely fashion - Manage with exceptional courtesy all phone calls and emails as directed - Be resourceful in creating necessary internal and external liaisons to manage business needs - Provide back up and executive support to EVP of Insights & Measurement in the absence of their assistant - And most importantly, to live the values of collaboration and teamwork, operating as One Team across Client Insights & Measurement

Quals--
**TITLE: Executive Assistant, Insights & Measurements** Seeking an exceptional Executive Assistant to support all of the administrative needs of our executive leadership team and serve in a key administrative coordination within I&M, Client, its agency partners, and vendors. Successful candidate is a Jack/Jill of all trades with high energy and ambition, able to prioritize multiple projects and stakeholders to get things done. The right candidate will have a can-do attitude, is a natural problem solver, and has a strong a desire to learn. Must be extremely organized, proactive and detail-oriented. Both an administrative and project management expert that can interact and liaise successfully with all levels of management within client and its affiliates. Main duties will include oversight for executive calendars and schedules, making and managing travel arrangements, planning for I&M related events and meetings, utilizing clear and professional communication and judgement skills to adapt schedules efficiently as required by changes in daily priorities. EA should be highly skilled at office management technologies. This position will report directly into the leadership team of Insights & Measurement. - Quick learner who thrives in fast paced environment, is flexible, collaborative, proactive, deadline driven and skilled at using sound judgement to manage through scheduling conflicts and unanticipated events - Exceptional communication skills and experience managing for multiple executives - Strong experience and competency using office management, travel and expense systems as well as MS office - Excellent organizational skills with an ability to think proactively and prioritize work. - Ability to manage multiple tasks and a high volume of work in an accurate and timely manner. - Experience exercising discretion and confidentiality with sensitive company information. - Strong interpersonal skills - Familiarity with online calendars and cloud systems. - Experience utilizing and troubleshooting office equipment, printers, etc. PREFERRED - At least five years of relevant experience, preferably at a fast-paced media or tech company but open to candidates with limited experience but who are ambitious and eager to learn - Familiarity and interest in Media (Television, Research, Strategy, Digital, Social, etc.)

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