Executive Assistant

New York, NY

Posted: 09/24/2018 Industry: FIN Consulting Job Number: 11368226
Summary of Role and Duties:
The individual in this position will be responsible for providing administrative support to the Strategic Lead Management team. The position requires the candidate to flourish in a fast paced environment, the ability to multi task and be a team player.

Job Responsibilities:

Maintain executive calendars; schedule/reschedule meetings, coordinate with other assistants in organizing complex meetings with high level executives
Provide telephone coverage by prioritizing and handling urgent calls with professionalism and good judgment; taking accurate messages and backing up other lines as needed
Coordinate business travel, book travel arrangements, coordinate out-of-town meeting schedules and prepare travel and expense reports
Arrange large group meetings including scheduling with all parties, booking appropriate rooms, arranging call-in numbers, organizing special meeting facilities, sending meeting confirmation emails and preparing and distributing meeting materials
Provide administrative support for the team including coordinating employee onboarding, moves, and other office management responsibilities (e.G., floor access and entitlements)
Navigate Firm's resources, interface with various departments to collect information, respond to requests, obtain services
Provide backup support for colleagues during vacation/sick days

Required Skills and Personal Attributes:
Proficiency in all Microsoft programs including Outlook, Word, PowerPoint and Excel
Excellent verbal and written communication skills required
Detail-oriented and thorough; well organized with ability to multi-task and meet deadlines with minimal supervision, ability to find solutions to various administrative problems and prioritize work
Outstanding time management skills and solid judgment
Must be customer service oriented, strong commitment to teamwork, eager to assist colleagues and all members of the department
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