Executive Assistant

New York, NY

Post Date: 07/12/2018 Job ID: 10980960 Industry: FIN Consulting
  Key job functions: 
• Become the go-to person for a team of senior level executives 
• Administration: Phone management for senior investment professionals and backup phones for investment team as needed 
• Calendar: Heavy calendar management skills required on a global basis. Organize details of internal and external meetings, special events, conference calls, and conferences. This includes reserving rooms; placing catering orders; creating client-related agendas; creating and printing, mailing, or emailing presentation materials associated with meetings. 
• Travel & Expense: Heavy international and domestic travel, including securing appropriate visas; submitting and reconciling all expenses, check requests 
• Client reporting: Update presentation materials and excel spreadsheets, send reports to clients as needed. 
• Ad hoc projects and requests, sometimes of a personal nature, will form a large part of the responsibilities associated with this role. 

Skills: 
• Experience working with Microsoft office suite is required, with particular expertise in PowerPoint and Excel. Concur experience is also required. 
• Strong written and oral communication skills. 
• Time management skills, ability to work independently 
• Attention to detail 
• Bachelor' s degree required 
• Resourcefulness and ability to solve problems creatively is extremely important. 
• Experience at a financial institution and familiarity with financial markets is required. 
• A willingness to be flexible and juggle multiple deadlines simultaneously is important. 

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