New York, NY
Executive Assistant - Human Resources
Brokerage is looking to hire an Executive Assistant / Receptionist to support a senior Managing Director as well as provide reception support at Brokerage firm headquarters.
" Providing telephone coverage, including responding to inquiries, properly routing calls, and taking detailed messages.
" Maintaining manager's office calendars and scheduling.
" Use of excellent judgment with both internal and external clients, and able to re-prioritize calls and calendar accordingly
" Submitting, maintaining and monitoring expense reports and vendor payments.
" Coordination of larger staff meetings, including calendar, room booking and technology needs
" Reviewing incoming mail and taking appropriate action.
" Ability to synthesize information into a cohesive presentation
" Exposure to highly sensitive information as it relates to firm and potentially staff
" Coordination of office supply and equipment needs across team.
" Coordinating travel schedules, arrangements, preparing materials including agendas in preparation of on-site and off-site meetings, conferences and events.
" Performing related duties as assigned.
" Prior administrative or related experience, 1-5 years experience
" Excellent written, verbal and interpersonal communication skills.
" Attention to detail
" Flexible attitude and excellent judgment skills
" Ability and willingness to manage multiple priorities in a professional manner
" Highly service-oriented individual with the ability to work well both as an individual contributor and as part of a team.
" Able to take independent initiative for action within areas of responsibility.
" Highly trainable with ability to learn and open to taking on new projects.
" Ability to use Microsoft Word, Excel, Powerpoint, Visio