New York, NY
The individual in this position will be responsible for providing support to the Registered Representatives in the Fixed Income Sales Group. The position requires the candidate to flourish is a fast paced fast market driven environment, the ability to multi task and develop positive relationship with the RRs and all the groups they interact with. The candidate will interface with Clients, Traders, Compliance, Controllers, Information Technology and other Operational groups.
Major Functions (Principal Duties and Responsibilities)
The assistant's role requires extensive communication with internal and external contacts, maintenance of client databases, facilitation of client requests for information, and administrative tasks including events and conference maintenance and travel arrangements and preparation of expense reports.
" Maintain master list of FID to IMM account transfers
" Navigate Firm's resources, interface with various departments to collect information, respond to requests
" Provide backup support for colleagues and assist salespeople as needed with phone coverage and other office needs
o Telephone coverage for team, answer phones, take accurate messages, back-up other lines as needed
o Coordinate day to day admin tasks to ensure efficiency and flow on the desk
o Calendar maintenance for meetings, events and/or conference calls
o Book travel and prepare expense reports
o Trouble tickets, supplies, mailings etc.
Required Skills and Personal Attributes
" Bachelor's Degree Required
" Possess a strong understanding of the financial services industry
" Self-motivated, innovative, hardworking individual, who can handle multiple tasks and competing deadlines
" Proficient Microsoft Office skills
" Strong verbal and written communication skills
" Team player with excellent interpersonal skills and ability to work with various professionals.
" Outstanding attention to detail and follow-up
" Demonstrate strong time management/prioritization skills and solid judgment
**Required Skills and Personal Attributes " Bachelor's Degree Required " Possess a strong understanding of the financial services industry " Self-motivated, innovative, hardworking individual, who can handle multiple tasks and competing deadlines " Proficient Microsoft Office skills " Strong verbal and written communication skills " Team player with excellent interpersonal skills and ability to work with various professionals. " Outstanding attention to detail and follow-up " Demonstrate strong time management/prioritization skills and solid judgment