Executive Assistant

New York, NY

Post Date: 02/20/2018 Job ID: 10547896 Industry: FIN Consulting
The team travels a lot so need someone who is a team leader, decisive, and can make decisions.

Supporting very senior associates

Key job functions:

" Become the go-to person for a team of senior level executives
" Administration: Phone management for senior investment professional and backup phones for investment team as needed
" Calendar: heaving calendar management skills required on a global basis. Organize details of internal and external meetings, special events, conference calls, and conferences. This includes reserving rooms; placing catering orders; creating client-related agendas; creating and printing, mailing, or emailing presentation materials associated with meetings.
" Travel & Expense: heavy international and domestic travel, including securing appropriate visas; submitting and reconciling all expenses, check requests
" Client reporting: update presentation materials and excel spreadsheets, send reports to clients as needed.
" Ad hoc projects and requests, sometimes of a personal nature, will form a large part of the responsibilities associated with this role. A willingness to be flexible and juggle multiple deadlines simultaneously is important.

" Experience working with Microsoft office suite is required, with particular expertise in PowerPoint and Excel. Concur also required.
" Strong written and oral communication skills.
" Time management skills, ability to work independently
" Attention to detail
" Bachelor's degree required
" Resourcefulness and ability to solve problems creatively is extremely important.
" Experience at a financial institution and familiarity with financial markets is required.

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