Executive Assistant

New York, NY

Post Date: 02/14/2018 Job ID: 10528361 Industry: FIN Consulting
Primary Responsibilities
- Maintain executives' calendar, schedule meetings, conference calls, and coordination of meetings
- Coordinate conference rooms including any catering, audio/videoconference set-up
- Provide overall assistance to staff
- Telephone coverage
- Handle travel arrangements
- Prepare and submit expense reports
- Set-up and maintain mail groups
- Order and maintain supplies
- Mail distribution; arrange messenger and overnight services
- Maintain org charts for senior management
- New hire tickets via IMAC
- Engage/disengage consultants/auditors
- Temp request via Fieldglass
- Assist managers in creating Taleo hiring requisitions- Process invoices using SMAART and T360
- Submit floor facilities request
- Assist other assistants in department when needed
- Ad hoc duties as necessary to support team
- Coordination with Bank Board members for review of regulatory filings, as well as, Regulators for monthly/quarterly meetings
- Start time 8: 30 am

Skills required
- Strong interpersonal, analytical and organizational skills
- Ability to work independently with minimal supervision
- Ability to multi-task and adjust calendars based off escalation of issues that arise
- Interact with Segment and Business Heads and their assistants with scheduling or connecting urgent calls
- Ability to manage sensitive, complex, and confidential information
- Strong knowledge of Microsoft Office (PowerPoint, Excel, Word) and administrative practices and procedures
- Excellent communication and interpersonal skills

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