Executive Assistant

Los Angeles, CA

Posted: 10/28/2019 Industry: FIN Consulting Job Number: 12824268

Job Description

Responsibilities:
" Coordinating travel schedules, arrangements and agendas in preparation for on-site and off-site meetings, conferences and events
" Submitting, maintaining and monitoring expense reports and check requests
" Process legal invoices through Tymetrix system
" Providing telephone coverage, including responding to inquiries, properly routing calls and taking detailed messages. Use of excellent judgment with both internal and external clients
" Managing highly sensitive information as it relates to firm and staff
" Maintaining managers' office calendars and scheduling
" Back-up coverage for admin. Colleague(s) during planned or unplanned absences from the office
" Reviewing and prioritizing incoming mail and taking appropriate action. Performing related duties as assigned
" Ability to coordinate, and manage to completion, special projects as assigned
" Advanced experience in making domestic and in particular international travel arrangements including procuring visas (with assistance from Brokerage travel desk), currency exchanges, arranging ground transportation through international hotel concierges (for both team members and senior advisors).
" Coordinating extensive meeting schedules
" Adept with working out travel logistics i.E. Use of google maps to plan real travel time between mtgs, hotels and airports
Documentation Management
" Execution of legal documents to be signed by various Officers
" Coordinating, streamlining and maintaining records and files

Prior administrative or related experience at executive level is essential
" Flexible attitude with the willingness to take on new projects
" Highly service-oriented individual with the ability to work well both as an individual contributor and as part of a team
" Highly trainable with ability to learn new, proprietary systems
" Strong ability to manage multiple priorities and take independent initiative for action within areas of responsibility
" Financial Services experience preferred
" Excellent written, verbal and interpersonal communication skills
" College degree mandatory
" Proficiency with all Microsoft Office software

Meet Your Recruiter

Robyn Banks

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