Administrative Assistant

New York, NY

Posted: 08/27/2018 Industry: FIN Consulting Job Number: 11217403
Job Responsibilities:
- Coordinate conference rooms, including catering, audio/videoconference and general setup for training sessions or events
- Liaise with other executive assistants to secure executives' time and attendance at events
- Send and manage calendar invitations for Finance-wide events
- Provide backup support for colleagues during vacation/sick days
- Telephone coverage, handle urgent/confidential calls with appropriate judgment; back-up other lines
- Maintain executives' calendars, schedule all meetings and conference calls
- Arrange all aspects of travel
- Prepare and submit all expense reports on a timely basis
- Type correspondence, memos and presentations, prepare presentation and meeting materials
- Miscellaneous team support: setup and maintain mail groups, create event materials, oversee, order office supplies, ad hoc tasks as required

- Excellent communication, writing, judgment and problem-solving skills
- Strong attention to detail
- Solid organization/time management skills
- Enthusiastic, positive team player
- Able to work in a fast-paced environment and handle multiple tasks concurrently
- Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
- Keep up to date with office procedures and technical training, as well as all policy guidelines and compliance requirements
- 5+ years relevant experience
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