Specialized Consultant

New York, NY

Post Date: 08/29/2017 Job ID: 10060780 Industry: FIN Consulting
Catalog Management / Vendor Compliance:
Primary responsibilities are for Catalog Management; based on Brokerage's pre-negotiated terms and conditions with a supplier
" Oversee global catalog compliance and product standards
" Coordinate periodic maintenance with sourcing teams and order placers
" Support vendor enablement and buying teams on setting up catalog strategy for new vendors
" Standardize product description across all regions and monitor compliance
" Act as Liaison between Firmwide Sourcing and suppliers to ensure vendor punch out sites are in compliance with agreed price terms
" Conduct periodic audit on catalog price changes
" Assist Non-IT sourcing team on transitioning vendors from ad-hoc methodology to static catalog/punch out
" Partner with Sourcing and Software Asset Management Team to review approved software licenses that need to be loaded into Ariba
" Monitor and ensure that vendor catalog content adheres to the contract
" Assist necessary teams in vendor issue resolution related to catalog management.

Vendor Enablement:
Primary responsibilities are to set-up new and existing suppliers as part of Firmwide Sourcing's global Procure-to-Pay initiative via the Ariba Supplier Network (ASN)
" Conduct successful catalog, Purchase Order, and eInvoice testing on the ASN TEST account prior to going live in production
" Serve as a point of contact for all new vendor setups globally in Accounts Payable and Ariba
" Prepare weekly reports on global vendor enablement status
" Address new suppliers set up outside of FWS process, utilizing CVM's review queue. VE team member will liaise with approvers to determine if suppliers should be contracted for future use
" Maintain and keep all vendor data current for suppliers in Ariba via S2PDM Tool -- PROD and QA

Other Responsibilities:
" Update Standard Operating Procedures; workings with leadership team to better understand process so documents are clear and concise.
" Assist with Oder Placing during high volume periods

Skills Required:
" Experience with the Ariba - Procurement and Invoicing Modules
" Ability to coordinate small to medium scaled projects on a global basis and as necessary (Conference calls may occur during evening hours)
" Ability to build strong client relationships
" Familiarity with procure-to-pay process (particularly IT and Non-IT related products and services) and Financial (general Ledger structure) concepts
" Knowledge of the Ariba Supplier Network process and in depth experience with on-boarding vendors
" Experience in managing vendors of all types (e.G. Catalog, Non-Catalog, Non-PO) on the Ariba Supplier Network
" Intermediate knowledge of Microsoft products, particularly:
o Microsoft Excel
o Microsoft PowerPoint

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