New York, NY
The Firmwide Sourcing Group is responsible for the sourcing of all Non-IT, IT and Professional Services related commodities, which also includes a Firmwide initiative known as Supplier Diversity.
Brokerage's Supplier Diversity Program, is an important part of the Firm's Diversity & Sourcing initiatives. We recognize that equal access and equal opportunity, along with diversity in our business processes is an important part of doing business. As such, the Firm is committed to supplier diversity which provides diverse owned businesses (defined as at least 51% owned, controlled and operated by either minorities, women or veterans) with an opportunity to bid on and participate in direct contracting with the Firm.
The qualified candidate will be responsible for supporting the Executive Director, Global Head of Supplier Diversity. The candidate will be required to assist with supporting this program in various tasks such as;
" Assist with managing diverse vendor database (controlled by third party vendor)
" Act as a liaison with diverse vendors & pre-screen suppliers
" Assist with on-going communication to diverse suppliers
" Assist with 2nd Tier reporting (finding potential primary vendors non-diverse owned for 2nd Tier spend reports)
" Creating vendor by commodity listing from database & RFP tracking spreadsheets
" Assist with surveys for the Supplier Diversity program interacting with HR and various banking related groups
" Assist with event planning and maintain vendor contact information from networking events
" Back up Executive Director when out of office
" Follow up with Sourcing managers and assist with finding suppliers to include in upcoming RFPs and track which vendors are included and which vendors are awarded business
" Assist with mentoring program, providing additional guidance to vendors to help them with the bidding process
" Conduct prequalification process with potential diverse vendors for bid opportunities
" Coordinating meetings with diverse vendors
" Assist with supplier diversity event planning
" Attend local diversity related events (daytime & evening events)
In addition to the above responsibilities the candidate will provide support in the following areas:
Some Sourcing experience is a plus but not mandatory. If individual has Sourcing experience, it would be helpful if within the following categories:
" Furniture, Carpet & Art Services
" Multimedia Services Event Production Services
" Assisting in creating Request for Proposals (RFP) in electronic system and completing analysis of bid responses
" Handling small contracts
" Preparing paperwork for contract execution
" Following up with vendors and business units
" Completing due diligence work example: prequalification of vendors and completing reference checks
" Coordinating meetings with vendors
Europe Compliance Initiative - Ongoing:
Assist with global compliance initiative.
" Attend bi-weekly conference calls
" Capture meeting minutes for bi-weekly meetings
" Schedule meetings with various sub-committees
" Assist with drafting compliance documentation and training materials
" Strong analytical skills.
" Strong organizational and time management skills.
" Detail oriented.
" Excellent computer skills - advance level Excel, Microsoft Word and Knowledge of PowerPoint a plus.
" Able to work individually as well as a team player with little direction.
" Ability to multi-task in a fast pace environment.
" Excellent communication skills including strong written and verbal skills. Also the ability to present information clearly when needed.
" Good interpersonal skills can interact well with people of all levels.
" The ability to learn quickly.
" The ability to interact with vendors.
Education: Bachelor's Degree a plus.