Executive Assistant

New York, NY

Post Date: 11/13/2017 Job ID: 10256119 Industry: FIN Consulting
Description:
Communication, general administration and space/property management

The successful candidate will have 1-4 years' experience in the financial services or investment banking industry. Requires a 4 year college degree and an interest in career development. The ideal candidate must have experience interacting with senior management. Excellent communication and organization skills are required. Prior experience in facilities or property management, procurement, helpdesk, business analysis, business operations or other specialized experience in the industry is a plus.

Qualifications: Microsoft Office (PowerPoint, Excel, & Word), SharePoint and Jive proficiency is a plus. Experience with Manhattan Space Management tool preferred.

Responsibilities include:
" Management of floor maintenance including oversight of printers, signage, confidential bins, locksmith work, equipment & personal item moves
" Tracking of space availability
" Perform building audits to verify that employee locations and room configurations are correct and update space database with relevant information
" Coordination of staff moves & departmental restacks
" New hire setup including assignation of new seating and telephones, request systems access accounts
" Managing requests for hardware, software, market data and voice
" Book conference rooms and managing hotel space and bookings

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