Executive Assistant

New York, NY

Post Date: 11/06/2017 Job ID: 10239957 Industry: FIN Consulting
DESCRIPTION
Client seeks a bright, energetic, Executive Assistant with minimum of 5 years' experience in a corporate environment. Position requires a high level of professionalism and business etiquette. Candidate must be able to learn quickly and be able to engage in a number of detailed tasks at once.
Job Responsibilities:
" Coordinate travel arrangements. Obtain appropriate approvals for travel, especially exceptions to company policies. Arrange other aspects of travel such as hotel stay and ground transportation
" Prepare detailed expense reports and reconcile payments with corporate card on a timely basis/ confirm all job numbers, if applicable. Maintain filing system for all expense reports.
" Answer phones, respond to inquiries, properly route calls, take detailed messages. Use appropriate judgment with both internal and external calls
" Manage Outlook calendar(s); screen requests for meetings, verify availability / manage conflicts
" Organize internal and external meetings including any reservations, conference room bookings, catering, and audio/video requirements
" Process invoices for payment inclusive of vendor set up requirements if necessary
" Keep inventory of office supplies, MS stationary, marketing materials, and promotional items
" Work with IT Support and corporate services to troubleshoot mobile devices, computers, printers, desk phones, and other equipment
" Review and prioritize incoming mail, arrange messenger and overnight package services
" Assist with teambuilding and/or client events. Act as liaison between event planner and managers
" Moderate to heavy interaction with colleagues and mid-to high-level executives in other states
" Provide backup support for colleagues during vacation/sick days, and assist their bankers as needed

Required Skills and Personal Attributes:
" Excellent communication, judgment, and problem-solving skills
" Strong attention to detail as well as solid organization/time management skills
" Enthusiastic team player who works well with others and/or independently
" Thrives in a fast-paced environment and handles multiple tasks concurrently
" Highly service-oriented individual willing to take initiative
" Adapts well to ongoing changes in administrative coverage requirements

Other Requirements:
" Relative corporate experience / financial industry background preferred (5-7 Years of Experience)
" Concur expertise a plus
" Proficient in all Microsoft Office applications, especially Outlook for email, calendar and contacts

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