Administrative Assistant

Wilton, CT

Post Date: 04/26/2017 Job ID: 9733862 Industry: FIN Consulting
Responsibilities include:
" Provide administrative support for the Strategic Sourcing, Procurement and Accounts Payable teams, including two Senior Finance Managers.
" Manage the Senior Managers' dynamic calendars, coordinate schedules, schedule conference rooms, plan appointments and activities proactively and ahead of time, ensure efficient use of time
" Ensure Senior Managers stay on schedule and meet daily deliverables, monitor and maintain their task lists, dashboards and work flow
" Arrange logistics for visitors, and meet and escort vendors and guests
" Assist with meeting preparation and follow up, including maintaining agendas, creating pre-meeting packets, taking notes as needed, distributing and checking on follow-up items
" Process all departmental recordings, file and retrieve as needed
" Process service and support requests, including IT, office supplies, facilities, etc. Requests
" Assist Senior Managers with staff's time card review and approval
" Maintain staff security access grids and process updates as needed.
" Provide support for power point decks, documentation, organization charts and management culture of the team.

Requirements:
" Individual drive and the ability to apply common sense and logic to solve problems
" Strong organizational skills, attention to detail and ability to prioritize in order to meet tight deadlines and maintain high quality work
" Ability to communicate verbally and in writing, clearly and concisely across all levels of the company
" Eagerness and openness to learn and evolve quickly
" High degree of discretion and confidentiality on all business matters
" Proficiency in Outlook, Excel, PowerPoint and Word, along with a general comfort level with learning and using new software tools
" Flexible, open-minded, and comfortable asking questions and receiving constructive feedback
" Team player, who is able to work collaboratively with others
" Relevant administrative/Executive support functional experience

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